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Basic contract - Defining tolerance values for invoice processing
In the basic contract, you can define tolerance values that serve as the basis for the invoice processing. If the order quantity or the order price deviate from the invoice quantity or the invoice price as single price or total price by less than these values, the invoice will be processed without error message and the different amount will be paid.
- In the basic contract, click the tab Tolerance values.
- As a default value, the valuation date is the date of the order or the order confirmation. If you want to use the delivery date or the date of the delivery note instead (these two dates are not necessarily identical) as valuation date, activate the checkbox
in the section Valuation date. The system then checks differences on the invoice against this value. - Select your options in the sections Total price, Single price and Order quantity.
Tolerance values can be indicated as relative values or absolute values.:
- Relative tolerance values are always indicated as a percentage.
- Absolute tolerance values for total prices and single prices are indicated in the currency set in the basic contract. Quantities are indicated as a number (of items).
- The lower bound defines the value for short quantity deliveries and possible downward price deviations.
- The upper bound defines the values for short quantity deliveries and upward price deviations.
Note: The indicated values are only taken into account if you have activated the corresponding check-boxes for upper and lower bounds.
If you do not want to permit any price differences or over- or underdeliveries for this basic contract, you should enter the value 0 as the upper and lower limit (here, it is enough in all three cases to enter 0 for either the two absolute values or the two relative values).
If you want that invoices with any price and quantity variances are automatically processed, do not activate any of the check boxes.
If you enter the value 0 in a field and activate the check box for upper or lower bound, no tolerance is granted here.
- If in the course of the invoice processing, an error shall be output only if both relative and absolute tolerance limits have been exceeded, activate the checkbox Only simultaneous relative and absolute deviations will lead to an error. You can only activate this option if you use both relative and absolute tolerance limits.
Note: However, this option is of no use if you have only defined one lower limit for a relative difference and one upper limit for an absolute difference, as this case cannot occur simultaneously.
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