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Creating order confirmations

Suppliers can issue order confirmations directly in the system if they have access to Impact Ordering or can supply order confirmations via CBL. If the supplier sends order confirmations outside the system, for example, by fax or telephone, purchasers can enter these confirmations for companies to which they are assigned as purchaser.

1. Select the menu Control Center.
2. Select the menu item Orders or click the link Order Administration.
3. Click the link Purchase orders.
4. Click the link Purchase orders.

   The Orders list is displayed. Select the menu item Help to display detailed information about this page.

5. To create an order confirmation for the entire order, click the checkbox next to the order to select it .

   To create an order confirmation for individual items, click to display the items, then click the checkbox next to the items to select them .

6. Click the Order confirmation button.

   The Order confirmation page is displayed. Select the menu item Help to display detailed information about this page.

7. By default, the order confirmation details for each item correspond exactly to the purchase order details. For each item, you can enter an order confirmation number and change the information in the fields Confirmed delivery date, Amount, Single net price and Tax rate, in accordance with the information given to you by the supplier.

   If the quantities you enter in the order confirmation differ from the purchase order quantities, the icon is displayed next to the product and the icon is displayed next to the order confirmation for which there are differences. These icons are are only displayed after you have clicked Save.

8. If the supplier only confirms part of the order for an item, click the icon to insert a new order confirmation line. Enter the details for the partial confirmation in this line. Click if you want to remove this line.
9. If you do not intend to add more order confirmations to the order, activate the checkbox Closed and click Save. If you do not activate the Closed checkbox , you can continue to edit or add order confirmations for the order.

Note: You cannot make any changes or issue new order confirmations if you have closed the order.

See also Viewing order confirmations Editing order confirmations