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Viewing purchase orders

You can view a list of all purchase orders for the companies (and their sub-companies) to which you are assigned as purchaser. You can view a list of all orders or only orders with a specific status, for example, orders that have already been delivered or paid. You can also view a list of individual items that have been ordered.

Depending on your user rights, in the purchase orders list, you can check the status of orders, create order confirmations, delivery advice notes and delivery notes, cancel orders or change the ordered quantities or mark orders for archiving.

You can view detailed information for a specific purchase order, such as processing details for individual items in the order.

Viewing a list of all purchase orders

1. Select the menu Control Center.
2. Select the menu item Orders or click the link Order Administration.
3. Click the link Purchase orders.
4. Click the link:
   • Purchase orders to view a list of all purchase orders
   • Purchase order items to view a list of individual order items

   The Orders list or the Order positions list is displayed. Select the menu item Help to display detailed information about this page.

   Tip: Click the button Individual items or Overview to switch between the Orders list and the Order positions list.

5. Click the appropriate tab to view orders with a specific status.
6. To display the individual items belonging to a purchase order in the list, click the icon next to the purchase order.

Tip:You can search for specific entries in the list (see Searching for information) and change the way the list is displayed (see Working with lists).

Viewing details of a purchase order

1. In the Orders list, click the icon next to the purchase order.

   The Order page is displayed. Select the menu item Help to display detailed information about this page.

2. At the top of the page, general information about the order is displayed. In the Items section, you can view detailed information about the processing status of the items, such as the dates on which the order was dispatched, confirmed or delivered.
   • Click the icon next to an item to view detailed information for this item
   • Click the button Expand all or Collapse all to show and hide detailed information for all order items.
3. Click the icon to add comments for the supplier or to add internal comments that are not visible to the supplier.
4. Click the icon to print the order as a PDF file.

See also Sending a reminder to the supplier Cancelling orders Changing order quantities