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E-mail order exporter (scheduled task)
Dispatching plain text orders by e-mail.
“Individual” or “generic” can be selected as a Type.
- If "Generic" is selected, the task sends all orders for which the "E-mail order exporter" ordering method has been selected in the basic contract.
- If you select "individual" orders are sent to the set supplier if "individual" has been selected as the order dispatch method in the associated basic contract.
Parameters
Parameter |
Description |
|---|---|
SMTP Host |
Server, which is used to send the e-mail |
Send copy to |
Optional e-mail address for order duplicates. Multiple dispatch addresses can now be specified, separated by a semicolon or a space |
Supplier |
You have the option of setting a supplier; if no supplier is set the task applies to all suppliers |
Subject for orders |
Subject of e-mail – Placeholder '^0' stands for the order number |
Subject for cancellations |
Subject for cancellations – '^0' again stands for the order number |
Format |
If "PDF attachment" is selected, an e-mail is sent with a PDF form attachment containing the order, instead of a plain text mail with the order. |
Request confirmation of receipt.
Requests confirmation of receipt from the supplier's e-mail system. Before setting this option, you must find out whether the supplier's e-mail system supports the function. If not, this option may not be selected.
Save appended file as ZIP file
If file attachments are sent with the e-mail, they are packed with ZIP beforehand.
Send encrypted (S/Mime)
Select if the supplier supports this and the corresponding certificate exists on the application server This option is not available if no certificate password is set in the configuration.
Also export control structures
Also exports the project, cost centre and type of costs, if specified in the order.
Send normal catalog order
Send order items that are not 'Free order items' or 'Order items with file attachment'.
Send free form orders
Send order items created as 'free order item'.
Send orders with attachment
Send order items that have a file attachment. If this option is not selected, these orders are not exported. Caution: If the option is selected, orders with no file attachment are also exported using this exporter. Selecting it does not exclude them.
(The last three options enable the different types of individual order items to be dealt with differently when sending them, if required by the supplier's order acceptance system.)
Recommended execution interval
Depending on the desired system response time, at 5 to 60 minute intervals during normal business hours.
Dependencies on other scheduled tasks
This task should run after the "Create orders " task as it directly depends on it.
Known errors/problems and causes
The most frequent problems occur if the SMTP server does not exist, the system does not have authorisation to use this server to send e-mails or the configuration in the system has been selected in such a way that no valid e-mail address for sending orders can be found for the supplier. In case of problems, these items should be checked first.
If the mail encryption certificate is missing, the e-mail exporter reports the following errors:
TA signalFailure [de.ecosx.ecos.export.emailpo.PurchOrdEmailExporter/1/1010] at Mon May 07 18:15:46 CEST 2001 /...../cert/NAME@domain.de.cer (No such file or directory))
Note Behaviour if supplier e-mail address missing :
If the task is only set up for one supplier, a system message is output and the scheduled task comes to a stop.
If the task is set up for all suppliers: A system message is output for each supplier that has no e-mail address.
See also |