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Uploading catalogs

When using the catalog import, the user has access to catalogs that are stored directly in the file system of the server. On the contrary, with the catalog upload, the catalog manager can upload catalogs from his PC to the server and start their import. This applies to a new catalog (in BMEcat: T_NEW_CATALOG), as well as to an update of products and prices (in BMEcat: T_UPDATE_PRODUCTS/PRICES). A supplier who has access to the system can also use the catalog upload to import catalogs for his company.

On the page Catalog administration click the Link Catalog Upload.

The page Catalog upload is displayed. Select the menu item Help to display detailed information about this page.

The Upload is divided into three steps:

• Creating Upload
• Uploading Multimedia
• Selecting catalog file and start upload

Creating Upload

1. On the tab Create Upload select:

   Import new catalog, in order to create a new catalog (BME-Type T_NEW_CATALOG)

   Update catalog (pricelist import) in order to update products and prices of existing catalogs of the type BME T_UPDATE_PRODUCTS/PRICES. If you edit a catalog of the type BME T_NEW_CATALOG , the previous catalog will be replaced.

2. Select the name of the supplier from the list Supplier.

   Note: If the supplier does not yet exist in the database, you have to create it first. (see Create and edit supplier).

3. If you want to create an additional core article catalog, activate the option Create additional core catalog and enter a name extension.
4. Select the companies that should have access to the catalog and click the icon to assign them.
5. Click the button Next.

   The tab Upload multimedia is displayed.

Uploading multimedia data

1. On the tab Upload multimedia, click the button Browse to search for a multimedia file.
2. Click the button Upload.
3. Repeat these steps for all files you want to upload. The files are displayed in the Last files list.
4. Click Next.

   The tab  Upload catalog is displayed.

Selecting catalog file and start upload

1. On the tab Upload catalog, click the button Browse to search for a catalog file.
2. Click the button Upload.

   The catalog will be transferred from your PC to the server and preliminary checks are carried out. If you selected the Import new catalog option, only new catalogs are accepted; if you selected the Update catalog option, only catalogs that have already been imported are accepted. If the catalog has been accepted, the file name, supplier name, BMEcat version and the catalog type are displayed. You can enter a new name in the Catalog name field.

3. Select:
   • Start import now to import the catalog immediately.
   • Start import later to import the catalog at the time specified in the input field.
4. Click Save.

The indexing has to be started separately by an administrator with a scheduled task. After completion of the import you will receive a message in the lobby and as email, if this option has been selected.

See also Importing catalogs Viewing catalog import statistics