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Managing purchase orders
If you have been assigned to one or more companies as a purchaser, you can track and process all orders of these companies and their sub-companies. You can:
- View details of requisition notes, purchase requests and purchase orders and track the status
- View and edit quantity requests. The quantity request is a special template with which you can directly determine the demand for a product.
- Cancel all or parts of orders.
- Change the quantities of orders, for example, to achieve the minimum order value specified in the basic contract for a supplier
- Issue reminders to suppliers about overdue orders
- Check order confirmations that have been entered in the system by suppliers. If the suppliers send this information outside the system, for example, by fax, you can enter the information in the system yourself
- Create and edit delivery advice notes and delivery notes
- Manage templates for requisitions. By the use of these templates, users can quickly create baskets for frequently ordered products
- Manage random samples. By taking random samples, the quality of suppliers' services can be checked.
The scheduled task Create orders is responsible for compiling purchase orders from the various purchase requests that have been submitted by users. At the intervals specified in the scheduled task, the system compiles the requests into purchase orders in accordance with the supplier's requirements (determined by settings in basic contract) and prepares them for dispatch.
Note: Depending on the settings in the basic contract, multiple requests can be summarized in one order or the individual items of a request can be distributed to several orders.
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