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Purchase request - Details
Page finder
This tab displays detailed information about a purchase request.
General data
The following information is displayed:
Field |
Description |
Name |
Name of the purchase request |
Basket number |
Number of the basket on which the purchase request is based |
Buyer order reference |
Buying company's number of the corresponding purchase order |
Basic contract |
Name of the basic contract for which the purchase request contains requested items |
Creation date |
Date on which the purchase request was created |
Status |
Status of the purchase request |
Project |
Name of the project selected by the user when creating the basket |
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Click these icons to enter comments for the supplier or internal comments that are not visible to the supplier. |
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Prints the purchase request as a PDF file |
Addresses
In the Addresses section the various addresses are displayed, such as delivery and invoice addresses and the address of the company ordering the goods.
Positions
The following information about the requested items is for each supplier displayed.
Click the buttons Expand all or Collapse all to show or hide details of all items for a supplier.
Column |
Description |
Article no. |
At item level: article number of the product At processing level: Status for the item |
Product |
At item level: name of the product, for conditions the description of the condition. Click on the product name to display the product information At processing level: information about the progress of the order, such as order date, receipt of delivery confirmation and delivery advice, receipt of goods, etc. Note: The symbol Additional details such as order number, the desired, earliest and latest delivery dates specified for the item or the basket, selected cost codes, SAP information, invest and asset numbers, classification and item-specific delivery, invoice and contact addresses are also displayed, if available |
Quantity |
Requested quantity of the item |
Open amount |
Quantity of the item that has not yet been delivered |
Status |
Status of the product |
Unit price |
Price per unit for the item |
VAT |
VAT rate for the item |
Total (gross) |
Total price including VAT |
Selects items for further processing
Shows or hides further levels of detail (Processing progress and additional details)
indicates irregularities such as differences between the order and order confirmation, overdue deliveries, etc. Details are displayed in the tool tip at the mouse cursor.Archive
In this section you can select options for archiving the purchase request. Archived data are transferred to an archive and no longer shown in overviews. Users with the authorization set Archivist can view archived data. Archiving may be done manually by the archivist or automatically by a scheduled task.
The options transaction finished and transaction archived are automatically set by the system.
Option |
Description |
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A purchase request is considered finished when it has been fully processed by an order dispatcher (or by the system in the case of automatic order dispatching) or when it has been cancelled or rejected |
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The purchase request has been archived. Archived requests can only be viewed by users with the authorization set Archivist |
finishedYou can set the following archiving options yourself:
Option |
Description |
Mark for archiving now |
The purchase request can be archived, even if it is not finished |
Archive when transaction is finished |
The purchase request cannot be archived until it is finished |
Never archive this transaction, even after it is finished |
The purchase request can never be archived and is always displayed in the system |