Purchase orders list - Overview tab

Purchase orders list - Overview tab

This page displays a list of all purchase orders.

The page is divided into the following tabs:

Tab	Description
Overview	Displays all purchase orders regardless of their status
Open	Displays only open purchase orders
With Confirmation	Displays only purchase orders for which at least one order confirmation has been received
Without Confirmation	Displays only purchase orders for which no order confirmation has been received
Delivered	Displays only orders that have no full invoice assignment. All deliveries for which there are problems with the order, such as short quantities, incorrect delivery or partial deliveries, are displayed in the Differences tab.
Paid	Displays only orders, including those with partial deliveries, short quantities and incorrect deliveries, that have a full invoice assignment.
Differences	Displays only orders with which problems have occurred. This does not apply to differences in the delivery note!

Depending on your rights, you can view or edit delivery notes, cancel orders or change the amount, view or edit order confirmations and delivery advice notes and mark purchase orders for archiving.

Tip: To display a list of individual items, click the Individual items button. You can switch back to the purchase orders list by clicking the Overview button.

You can search for specific entries in the list (see Searching for information) and change the way the list is displayed (see Working with lists).

The following information is displayed:

Column	Description
Details	shows and hides further levels of detail selects items for further processing Displays details of the purchase order
Supplier	At order level: Basic contract name and supplier name, BBG company number (CNo) At item level: Article number and description. Click the icon to display detailed product information Conditions are marked with the icon (addition) or (discount).
Company	Name of the company ordering the goods
Status	Status of the order or individual item.
Positions	At order level: Number of items in the order. Items that refer to conditions are displayed in parentheses. At item level: Quantity ordered, for conditions number of conditions (normally 1).
Amount	Net value of the order, individual item or condition.
Buyer order ref.	Basket number (BNo) of the basket on which the requisition is based and order number of the corresponding purchase order(s) (ONo). Click the basket number to display the details of the purchase request
Order date	Date on which the order was sent to the supplier.
User	Name of the requester
Delivery date	The latest delivery date, calculated on the basis of the normal delivery period from the catalog (or from the basic contract, if not indicated in the catalog). If a desired delivery date was entered for at least one item that is before the latest delivery date, this date is displayed as delivery date. When the goods have been received, the date of the delivery note is displayed.
Contact Supplier	Name of the user at the supplier company who took receipt of the order.
Confirmed at	Date on which receipt of the order was taken by the supplier.
	Prints the purchase order as a PDF file.

Purchase orders list - Overview tab

See also