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Purchase order - Details
Page finder
This page displays detailed information about a purchase order and on the tab Reminding information about reminders that have been issued for this order.
General data
Field |
Description |
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Company ordering |
Name of the company that ordered the goods |
Order number |
Number of the purchase order |
Frozen on |
Date on which the order was ready for dispatch to the supplier |
Company to ship to |
Company to which the goods will be delivered |
Status |
Status of the purchase order |
Contract |
Name of the basic contract(s) |
Max. delivery days |
Maximum number of days between receipt of the order and delivery of the goods (standard delivery time specified in the basic contract) |
Sent on |
Date on which the order was dispatched to the supplier |
User |
Name of the user who requested the goods |
Re-export button |
Click this button to send the purchase order to the supplier again if there have been problems with the transmission. |
Generate reminder mail button |
This button is displayed if delivery of the order is overdue. Click this button to send an e-mail reminder to the supplier on the Order reminding page. |
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Click these icons to enter comments for the supplier The icons in the header section refer to the purchase order, in the items section they refer to the corresponding item. |
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Click these icons to view and edit existing comments. |
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Prints the purchase order as a PDF file |
Addresses
Displays the various addresses, such as delivery, contact and invoice address of the ordering company.
Supplier
Displays the name of the supplier company, the person receiving the goods, the order reference number of the supplier and the name of the payee.
If an order confirmation has been issued, the button Confirmation is displayed. Click this button to view or edit the order confirmation.
If a delivery advice note has been issued, the button Delivery avis is displayed. Click this button to view or edit the delivery advice note.
Items
In this section, the items of the order are displayed in a list with the following information. The items are listed per supplier, supplier name and in parentheses the name of the distributor, if available, basic contract number, standard delivery time as specified in the basic contract and order status for the supplier.
Click the buttons Expand all or Collapse all to show or hide details of all items for a supplier.
Column |
Description |
|---|---|
Article no. |
At item level: article number of the product At processing level: Status for the item Products are marked with the icon |
Product |
At item level: Name of the product. For conditions, the description of the condition is displayed. Click the product name to display the product information At processing level: Information about the progress of the order, such as order date, receipt of order confirmation and delivery advice, receipt of goods, etc. Note: The icon Additional details such as order number, the desired, earliest and latest delivery dates specified for the item or the basket, selected cost codes, SAP information, invest and asset information, classification and item-specific delivery, invoice and contact addresses are also displayed |
Amount |
Ordered quantity of the product, for conditions the number of conditions (usually 1) |
Open amount |
Quantity of the product that has not yet been delivered |
Delivery date |
The latest delivery date, calculated on the basis of the standard delivery time given in the catalog (or in the basic contract, if not specified in the catalog). If a desired delivery date was specified for at least one of the items, and this date is before the latest delivery date, this date is displayed here. |
Latest delivery date |
The latest delivery date specified by the supplier, calculated on the basis of the standard delivery time given in the catalog (or in the basic contract, if not specified in the catalog). If a desired delivery date was specified for at least one of the items, and this date is before the latest delivery date, this date is displayed here. If a desired delivery date was specified for at least one of the items, and this date is after the latest delivery date, this date is displayed here. |
Status |
Status of the ordered item |
Unit price |
Net unit price for the item |
VAT |
Value-added tax |
Total (Net excl. VAT) |
Total price without VAT |
Shows and hides further levels of detail (processing progress and additional order details)
, conditions with the icon 
(addition) or 
(discount).
indicates irregularities with the order, such as differences between the order and the order confirmation, overdue deliveries, etc. The reason is displayed in the Archive
In this section you can select options for archiving the purchase order. For more information about archiving see Archiving data.
Option |
Description |
|---|---|
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This option is automatically set by the system. A purchase order is considered finished when it has been collected by the supplier. |
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This option is automatically set by the system. The purchase order has been archived. Archived purchase orders can only be viewed by users with the authorization set Archivist. |
Mark for archiving now |
The purchase order can be archived, even if it is not finished |
Archive when transaction is finished |
The purchase order cannot be archived until it is finished |
Never archive this transaction, even after it is finished |
The purchase order can never be archived and is always displayed in the system |
