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Basic contract - Creating and editing supplier costs and discounts
If special conditions have been agreed upon with the supplier, as for example discounts, terms of payment, delivery charges, additional charges for short quantities and other discounts and charges, these have to be entered in the basic contract.
These conditions are entered centrally and can then be assigned to several basic contracts by authorized purchasers. Conditions can also be assigned to companies and users. You can also assign conditions for account assignment, control structures as for example cost centres and projects, and material group numbers.
Conditions can be transmitted to the supplier with the order.
- On the page Supplier administration, click the link Payment terms and conditions.
The page Supplier costs is displayed.
The page is divided into five tabs on which you can enter and edit the conditions: Discounts, shipping and handling, min. required order values, Other, Amounts & dimensions. On each tab only options are displayed that are reasonable for this type of condition. Conditions that are entered on the tab Others and describe for example a minimum order value or a discount, are automatically shifted to the corresponding tab.
- Click:
- the button New entry to create a new condition
- the icon
to edit an existing entry
The detail page for the condition type is displayed, for example for discounts the page Discounts.
Defining conditions
- Enter a name and a designation for the condition, and, if requested, a number.
The name will be displayed in the overview of conditions and the designation will be displayed to the requesting person in the basket.
- In the section Type, select the type of condition. This option may be set automatically by the system, if necessary, and can not be modified.
- The condition normally refers to the final price, i.e. the condition is applied to the sum of order-/position-related price and all other conditions that have been assigned to the basic contract. Select the option:
- relative to base price, if the condition refers only to the order/position-related price without consideration of other conditions.
- absolute, to enter a fixed amount for the condition.
Select the necessary Options in the section Parameter. The selection of a currency and the entry of a value are particularly important.
- Click the tab Users & companies.
Assigning users and companies
On the tab Users & companies you can assign the companies and users to which the condition shall apply. From the list Available companies or Available users, select the entries and click the icon 
to assign them. See Assignment lists for more information about assigning items. in the user guide General information for all users.
Assigning control structures and material groups
On the tab Cost centers you can assign control structures, as for example cost centres and projects, and material group numbers.
Select the option in the corresponding section, for example select this project and select the project from the list.
Click Save.
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