Basic contracts

View and edit basic contracts. A basic contract is concluded between a purchasing company and a supplying company and defines the general conditions under which goods are ordered and supplied. Goods can only be ordered from catalogs for which there is a valid basic contract.

Basic supplier agreement

View and edit basic supplier agreements.

Contract to catalog relation

Assign a catalog to a basic contract.

Numbering schemes

View and edit numbering schemes and create new numbering schemes. A numbering scheme is used to automatically generate client-specific numbers for orders, delivery notes, invoices, etc. Numbering schemes can be assigned to basic contracts.

Cancelation conditions

View and edit cancellation conditions or create new cancellation conditions. Cancellation conditions specify under which circumstances orders can be cancelled. Cancellation conditions can be assigned to basic contracts.

Complaint configuration

Specify which treatments users can select when they issue complaints. Treatments determine what should happen to goods that are the subject of a complaint. For example, if goods are faulty, they may be accepted, returned to the supplier, disposed of, or a price reduction may be agreed with the supplier. Complaint configurations are assigned to a specific company.

Payment terms & conditions

Specify payment terms and conditions, such as discounts, shipping costs and minimum order values. Payment terms and conditions can be assigned to basic contracts.

Budget contracts and quotas

View and edit budget contracts and quotas and create new budget contracts and quotas. Budget contracts may be value based or quantity based and specify a fixed budget for a specific basic contract or specific products. The value or quantity specified in the budget contract may not be exceeded. Quotas determine the maximum permitted order value or quantity for a specific company.

Contract overflows

View a list of all budget and quota contracts that have been exceeded.

Max. order amount

Specify maximum order quantities for specific product groups and companies.

Merchant numbers

View and edit merchant numbers and create new merchant numbers. This feature is only available if you use the AMEX purchasing card for payments in your system. A merchant number is a unique contract partner number for AMEX and is used, for example, to uniquely identify a supplier for authorization purposes. Merchant numbers can be used to restrict the use of credit cards to specific suppliers and product groups. Merchant numbers are assigned to catalogs.

Supplier approval

Check and approve the company, user and basic contract data of suppliers.