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Managing suppliers and basic contracts
Users with the authorization set Purchaser can create and edit basic contracts for the companies (and their subordinated companies) which they have been assigned to as purchaser. A basic contract defines the general conditions under which goods are ordered and supplied and is concluded between a buyer company and a supplier company. A basic contract always applies to a specific supplier catalog. Goods can only be ordered from catalogs for which there is a valid basic contract. In the basic contract, you define settings for orders, receipt of goods, complaints, cancellations, payments conditions and discounts, addresses and accounts.
For a better cost control, you can assign budgets and control structures (for example cost centers and projects) to basic contracts and create budget contracts and quotas. Company administrators for all companies can also define a maximum value of orders for basic contracts.
In the basic contract you can also define tolerance values for the processing of invoices. If the invoice quantity or price as single price or total price deviates from the order quantity or price by less than this tolerance value, the invoice will be accepted and paid without error message.
If you want to use your own numbering schemes and numbering formats for orders, supplies, invoices etc., you can define numbering schemes that can be assigned to the basic contract.
You can check and release new supplier companies if you have the necessary authorization and the corresponding system configuration.
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