Contract type

Select the required contract type

Description

Name or short description for the basic contract

Contract no.

Basic contract number. This can consist of numbers and letters. The contract number must be unique within the system.

Purchasing company

Select or enter the name of the purchasing company or search for it. If you do not select a company, the basic contract is valid for all purchasing companies that have not concluded their own basic contract for the same supplier and catalog. You can only select companies (or their subsidiaries) to which you are assigned as a purchaser.

Purchaser contact

Name of the contact person at the purchasing company. This person receives messages relating to the basic contract. All users with the authorization set Purchaser for the selected purchasing company are available for selection.

Supplier

Name of the supplying company. All suppliers with catalogs that are assigned to the selected purchasing company (or its parent company) are available for selection. If specific suppliers have been assigned to a purchaser in his user profile, only these suppliers are available for selection.

Catalog

Catalog for which this basic contract is valid. All catalogs of the selected supplier that are assigned to the selected purchasing company (or its parent company) are available for selection.

If you create a basic CPD contract, you must select the generic catalog that was created for this contract.

Supplier contact

Name of the contact person at the supplying company. All users with the authorization set Supplier for the selected supplier company are available for selection.

is receiver of order notification (if configured)

Activate this checkbox if an e-mail should be sent to the selected supplier contact when orders for this basic contract are submitted. If this checkbox is deactivated, order notifications are sent to the standard e-mail address of the purchasing company

Working calendar

The working calendar is used to calculate the expected delivery date that is displayed in requests and orders if users do not specify a desired delivery date in the basket. The delivery time for individual products can be specified on the Product data tab. If no delivery time is specified for a product, the system uses the regular delivery time specified on the Goods receive & Complaint tab of the basic contract.

From the In selection list, select the country for the working calendar. This ensures that public holidays in the selected country are not included in the calculation of the delivery date for the basic contract.

Saturday, Sunday, Holiday: activate the appropriate checkbox if Saturdays, Sundays and public holidays should be counted as working days when calculating the delivery date.

Location

Locations can be defined by administrators on the Communication partners page. These numbers can be assigned to every "system" (computer, supplier, ERP, etc.) with which Impact Ordering communicates and ensure that the correct exporter is used. If you select a location, it is not necessary to create an individual scheduled task for each supplier that uses this location.

Prints the most important basic contract data as a PDF file.

Internal no.

Supplier's customer reference number for the purchasing company

External no.

Number with which a purchasing company system connected to Impact Ordering identifies the basic contract

No. 1 - 3

Further numbers by means of which connected systems identify the basic contract

From

Date from which the basic contract is valid. If you leave this field blank, the basic contract is valid immediately.

Until

Date on which the basic contract expires. If you leave this field blank, the basic contract is valid for an indefinite period.

Notification ... days before expiry

Activate this option and enter a number in the input field to specify how many days in advance the contact person specified in the Purchaser contact field should be informed of the expiry of the basic contract.

Note: If no e-mail address has been specified in the user profile for the contact person, notification is only issued via the lobby.

Language

This entry specifies the language of orders and other documents that are sent to this supplier. If this field is left blank, the language of the supplier's contact person is used or (instead) the supplier's regional setting.

Currency

Currency in which prices should be displayed.

Price group

Name of the price group on which the orders from this contract should be based. The price group selected depends on the configured catalog.

Freeform orders permitted

Activate this option if it should be possible to order products that are not available in the catalog. When this option is activated, the Add freeform product button is displayed in users' baskets. When users click this button, they can enter details of the product that they want to order in the Master data tab of the basket item.

Note: This option is automatically activated when you select the option Conto per Diversa in the Contract type selection list. This option cannot be deactivated for Conto per Diversa contracts.

Allow fractional order amounts

Activate this option if it should be possible to order fractional amounts, for example, 2.5.

Random sample rate

Specifies what percentage of deliveries should be subject to quality control.

The percentage of order items specified here is displayed in the Random samples list. The higher the percentage, the more order items are displayed.

Incoterm

If applicable, select an Incoterm from the selection list.

Incoterms are a set of uniform rules published by the ICC (International Chamber of Commerce) that define the costs, risks and obligations of buyers and sellers in international transactions. See the ICC Internet site for more information about Incoterms.

Attribute

The Attribute selection list and the icon ensure compatibility with previous versions of Impact Ordering; they can be used to display attributes that were added to the <company> profile in a previous version. If you have not defined attributes in a previous version, you should not use this option. In the current version, basic contract attributes can be created by an administrator on the Contract attributes page.