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Approving requests
Depending on your system configuration, requisition notes or purchase requests may have to be approved before they are sent to the supplier as a purchase order. Approvals are controlled by approval rules that are defined by the system administrator. These rules determine when and by whom a requisition note or purchase request must be approved. See Approval rules - Basics for detailed information on approval rules.
Requisitions and purchase requests may be sent to an approver for information only, or the approver may approve or reject entire requests or individual items.
Requests or individual items may also be automatically rejected by the system, for example, if a budget limit has been exceeded.
Invoices may also have to be approved before payment is made. Invoice approvals are also controlled by approval rules.
When the approval rules determine that a request or an invoice has to be approved, a message is automatically displayed in the approver's lobby. The approver can click on the message to display and process the request or invoice. If you have entered an e-mail address in your contact address and selected the appropriate settings in the lobby, you also receive notification of items awaiting approval by e-mail. For more information see Managing addresses and Changing settings for messages in the user guide General information for all users.
You can also display a list of all requests and invoices awaiting your approval if you select the menu item Workspace and then click the Approval link.
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